This Privacy Policy explains how Media Matters Inc (“Media Matters,” “we,” “us,” or “our”) collects, uses, stores, and protects personal information when you visit our website, book a consultation, subscribe to our newsletter, or contact us.
We are committed to protecting your privacy and handling personal data responsibly and transparently.
1. Who We Are
Data Controller: Media Matters Inc
Operating in: United States
Contact email: Retta@mediamattersinc.org
Media Matters determines how and why personal data is processed when you interact with our website and services.
2. Information We Collect
We may collect the following categories of personal information:
Information you provide directly
Name
Email address
Phone number
Company name and role
Information submitted through contact forms or booking requests
Details shared during calls or follow-up communications
Technical and usage information
IP address
Browser and device type
Pages visited and time spent on the site
Referral source
Cookies and similar tracking technologies
Marketing and communication data
Newsletter subscription status
Communication preferences
Email engagement data (such as opens and clicks)
We do not intentionally collect sensitive personal information such as health data, religious beliefs, or political views.
3. How We Use Your Information
We use personal information to:
Respond to inquiries and contact requests
Schedule and conduct strategy calls or consultations
Provide requested services and information
Send newsletters and relevant communications where consent or lawful interest applies
Improve website functionality and user experience
Analyze website traffic and engagement
Meet legal, regulatory, and contractual obligations
We do not use personal data for automated decision-making that produces legal or similarly significant effects.
4. Legal Bases for Processing (Where Applicable)
Depending on your location, we process personal data under one or more of the following legal bases:
Consent – for newsletter subscriptions and optional marketing communications
Legitimate interests – to respond to business inquiries, operate our services, and improve our offerings
Contractual necessity – where processing is required to take steps prior to entering into, or to perform, a service agreement
Legal obligation – where required by applicable laws
You may withdraw consent at any time for activities based on consent.
5. Marketing Communications
If you subscribe to our newsletter or request updates, we may send occasional emails containing:
Industry insights and thought leadership
Media and brand strategy perspectives
Updates related to our services or events
Every marketing email includes an unsubscribe link. You may also opt out at any time by contacting us directly.
We do not sell or rent personal data to third parties.
6. Cookies and Tracking Technologies
We use cookies and similar technologies to:
Ensure the website functions properly
Analyze site performance and usage
Support marketing and attribution efforts
You can manage or disable cookies through your browser settings. Some website features may not function correctly if cookies are disabled. Where required, cookie consent is obtained via a banner or preference tool.
7. Sharing of Personal Information
We may share personal information with trusted third-party service providers who support our operations, including:
Website hosting providers
Scheduling and booking platforms
CRM and email marketing systems
Analytics and performance tools
Cloud storage and communication services
These providers act as data processors and are contractually required to protect personal data and use it only for authorized purposes.
We may also disclose information where required by law or to protect legal rights.
8. International Data Transfers
Some service providers may process data outside the United States. Where applicable, we ensure appropriate safeguards are in place, such as contractual protections or other lawful transfer mechanisms.
9. Data Retention
We retain personal information only for as long as necessary:
Inquiry and lead data: typically up to 24 months after last interaction
Newsletter data: until you unsubscribe
Client-related data: in accordance with contractual and legal requirements
Information may be retained longer where required for legal, accounting, or regulatory purposes.
10. Your Rights
Depending on your location, you may have the right to:
Access your personal information
Request correction of inaccurate data
Request deletion of personal data in certain circumstances
Restrict or object to processing
Opt out of direct marketing
Request data portability where applicable
Withdraw consent at any time
Requests can be made by contacting us at the email address listed above. We may need to verify your identity before responding.
You may also have the right to lodge a complaint with a relevant data protection authority.
11. Data Security
We implement appropriate technical and organizational measures to protect personal data, including:
Secure hosting environments
Access controls
Encryption where appropriate
Confidentiality obligations
While no system is entirely secure, we take reasonable steps to minimize risk and respond promptly to any data incidents.
12. Third-Party Links
Our website may contain links to third-party websites or platforms. We are not responsible for their privacy practices and encourage you to review their policies before submitting personal information.
13. Children’s Privacy
Our services are intended for professionals and businesses. We do not knowingly collect personal information from children under the age of 16. If such information is identified, it will be deleted.
14. Changes to This Policy
We may update this Privacy Policy from time to time. The most current version will always be available on our website, with the updated date noted above.
15. Contact Us
For questions about this Privacy Policy or how your data is handled, please contact:
Media Matters Inc
Email: Retta@mediamattersinc.org
Terms of Use
Last updated: 8 January 2026
These Terms of Use govern access to and use of the Media Matters Inc website, including any related pages, forms, booking tools, content, and services made available through it (the “Website”). By accessing or using the Website, you agree to these Terms. If you do not agree, please do not use the Website.
1. About Media Matters Inc
“Media Matters,” “we,” “us,” and “our” refer to Media Matters Inc, a marketing communications and media strategy consultancy operating in the United States.
Contact: retta@mediamattersinc.org
2. Use of the Website
You may use the Website for lawful business and informational purposes only. You agree not to:
use the Website in any way that violates applicable laws or regulations
interfere with the security, performance, or availability of the Website
attempt to gain unauthorized access to systems, data, or accounts
submit false, misleading, or fraudulent information through forms or booking tools
We reserve the right to suspend or restrict access to the Website if we believe these Terms have been violated.
3. No Professional Advice
Content on the Website is provided for general informational purposes only and does not constitute legal, financial, tax, or other professional advice. Any decisions made based on information from the Website are your responsibility. Professional services are provided only under a separate written agreement.
4. Booking Consultations and Inquiries
The Website may allow you to book consultations or submit inquiries. By doing so, you confirm that:
the information you provide is accurate and relates to you or your organization
you are authorized to discuss the business or brand you are inquiring about
Booking a consultation does not create a client relationship or obligate either party to enter into a contract. Any services are subject to a separate written agreement and agreed fees.
5. Newsletter and Marketing Communications
If you subscribe to our newsletter or request resources, you may receive emails relating to:
insights, commentary, and educational content
updates, services, or events related to Media Matters
You may unsubscribe at any time using the link included in our emails or by contacting us directly. We do not sell or rent mailing list data to third parties.
6. Data Protection and Privacy
We process personal information in accordance with applicable data protection laws. Details regarding what data we collect, how it is used, how long it is retained, and your rights are outlined in our Privacy Policy, which forms part of these Terms.
7. Intellectual Property
All content on the Website, including text, graphics, branding, logos, images, videos, layouts, and software elements, is owned by or licensed to Media Matters and is protected by intellectual property laws.
You may view and download content for internal business use only. You may not copy, reproduce, modify, distribute, publish, or commercially exploit any part of the Website without prior written permission.
8. Third-Party Services and Links
The Website may integrate or link to third-party services such as scheduling tools, analytics platforms, CRM systems, or social media services. These third parties operate under their own terms and privacy policies. Media Matters is not responsible for the content, performance, or data practices of third-party services.
9. Service Descriptions and Results
Descriptions of services, methodologies, or outcomes are illustrative and provided for general understanding only. Results depend on many external factors, including market conditions, budgets, client participation, and timing. No guarantees of performance, revenue, or outcomes are made unless expressly stated in a written agreement.
10. Limitation of Liability
To the fullest extent permitted by law:
the Website and its content are provided “as is,” without warranties of any kind
Media Matters is not liable for indirect, incidental, consequential, or business-related losses arising from use of the Website
total liability relating to use of the Website is limited to USD $100
Nothing in these Terms limits liability where such limitation is not permitted by law.
11. Availability and Changes
We do not guarantee uninterrupted or error-free access to the Website. We may modify, suspend, or discontinue any part of the Website at any time without notice.
These Terms may be updated periodically. Continued use of the Website after changes are posted constitutes acceptance of the revised Terms.
12. Governing Law and Jurisdiction
These Terms are governed by the laws of the State of New York, without regard to conflict of law principles. Any disputes arising from these Terms or use of the Website shall be subject to the exclusive jurisdiction of the state or federal courts located in New York.
13. Contact
For questions regarding these Terms or the Website, please contact:
Media Matters Inc
Email: retta@mediamattersinc.org